Adding Meeting Room to your Calendar View

Adding Meeting Room to your Calendar View

You can add the bookable room to your calendar, so you can view booked meetings and organise new invitations from the Room Calendar.  Also, If you have been made a delegate to a room in Microsoft 365, you can add the room as a group folder in your mailbox folder.

However, meeting room mailboxes defaults to moving incoming messages to "Deleted items" to avoid clutter. Once the meeting room auto-processes invitations to decline or accept, the mail is automatically stored in the "Deleted items" folder. This allows for archiving and tracking historical records.

Adding Room To Your Calendar

  1. Open Calendar in outlook
  2. On the top menu, click "Open Calendar". From the drop-down, select "From Room List".

  1. From the list of "All Rooms" DoubleClick the meeting Hall/room required and select OK.
  2. On the Right-hand side of your screen, you will find that the room has been added to your calendar.
  3. While still in Calendar, on the Left-side of your menu, you will find that this room has been listed in "Rooms".
  4. In "Rooms" you can choose whether to hide a room or make it visible in your calendar by clicking through it.

  1. If you have been provided delegate access, the mailbox assigned to the room would appear in your list of folders in Outlook for you to manage.
  2. When no longer required, you can get rid of the room in your calendar by right-clicking on the room, select "Delete Calendar".
  3. That would remove the room from your calendar.


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