Timesheets can be filtered in several ways:

1.  Selecting the timesheet period for 'Week/Fortnight Ending' OR 'Show timesheets for period' > select one of the pre-set ranges/custom range.

4.   Filtering by a specific location. Managers (restricted users) will only have access to this filter if they have timesheet permissions for one or more location.

5.   Filtering by a specific employee group. Managers (restricted users) will only have access to this filter if they have timesheet permissions for one or more employee group.

1. by Date, i.e. timesheet date;
   
2. by Default Location, i.e. the employee's primary location;
   
3. by Employee, i.e. employee name (ordered by first name);
   
4. by Location, i.e. timesheet location;
   
5. by Pay Schedule, i.e. employee's pay schedule;
   
6. by Work Type, i.e. work type selected in the timesheet.
   

You are also able to identify how timesheets were imported into the system. You can see this by hovering over the last set of icons on the right hand side. The icons will indicate the following:

If there is no icon against a timesheet, it means the timesheet was created by a manager on behalf of an employee within the 'create timesheets' page.

 Missing Timesheets

Employees who have not submitted timesheets for the selected date range will be listed on this screen. The list will default to a collapsed view. If the number of employees missing timesheets are listed on more than one line, you will have the option to click on 'more' to expand the list. The employees are listed alphabetically by first name.

The payroll system looks at the following criteria to determine which employees will be listed here.

1.  Timesheet status in the employee's Pay Run Defaults screen = Use timesheets to submit all time worked; and

2.  Employee has no submitted timesheet for that date range; and

3.  If the user has restricted access, only employees that fulfil the criteria of the user's restricted access (ie the employee falls within the parameters of the employee group or the restricted user has permission to the employee's primary location).

Comparing with Roster

For businesses that utilise the Rostering function, it is possible to compare the timesheets entered against the employee's rostered shifts. To do this, click the 'Compare with roster' option.

Any differences between timesheets and rostered shifts will be highlighted in blue.

1. An orange 'warning' sign indicates that the timesheet is different to the rostered shift.
   
2. An 'exclamation' mark indicates that there were no rostered shifts that correspond with the timesheet.
   
3. A green 'tick' indicates that the timesheet matches the rostered shift.
   

Any entry with the label 'missing timesheet' signifies the employee was rostered to work but there is no corresponding timesheet. If a timesheet needs to be created for that shift, click on the 'edit' (pencil) icon to generate the timesheet.

A timesheet popup box will appear with the prepopulated rostered details. You can make any changes from here and/or click 'Save' to generate the timesheet.

Automatically approving timesheets that match the roster

Editing Timesheets

Timesheets that are in a 'Submitted' status can be edited. To do so, click on the pencil icon on the right of the timesheet line.

From the timesheet editor, you are also able to delete the timesheet by clicking on Delete.

The approval process is very flexible. Timesheets may be selected individually, by clicking on an individual timesheet line or as a group, by clicking on the group header. Once you have selected the desired timesheets, you may approve or reject the timesheets by clicking the appropriate button at the top of the page.

If there is no specific selection, clicking the 'Approve' or 'Reject' button will apply the action to all submitted timesheets.

Deleting Timesheets