Meeting Room Bookings with Microsoft 365

Meeting Room Bookings with Microsoft 365

Scouts SA Head Office (HO) has several rooms that can be booked by Members and staff to conduct meetings.

Also available are several online options – Microsoft Teams and Zoom, that can also be booked, either in conjunction with or separate to, holding a physical meeting at Scouts SA Head Office.

Microsoft Teams can be arranged through your own M365 account. Zoom can be booked by emailing ithelpdesk@sa.scouts.com.au 


ROOM BOOKINGS BY SCOUTS SA STAFF
Staff can make self-service room bookings through Outlook.
In Outlook, open the Calendar tab and select the meeting room required (these calendars can be located and opened from the Global Address Book). All meeting rooms are named in this format: MR-RoomName
From here you will be able to view available time slots and book by clicking the New Appointment button.
Use the Scheduling Assistant tool in the appointment to add attendees to the meeting (see screenshots below).
Meeting rooms can also be included as ‘meeting attendees’ if meeting invitations are created out of other people’s calendars. To do this include the meeting room as an attendee to the meeting. Remember to use the Scheduling Assistant to ensure the meeting room is available.
Bookings can be edited or cancelled as required.
If the meeting room is already booked you will receive a decline. You will need to contact the other party (via Reception if need be) to negotiate an outcome with the person who created the other meeting room booking.
Staff are also responsible for ensuring they delete their meeting room bookings if they are no longer required.
The Receptionist has over arching authority to amend, edit and resolve clashes on a as needs basis.




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